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Email Delegation

posted Aug 26, 2016, 6:37 PM by Vincent Mohr   [ updated Aug 26, 2016, 6:47 PM ]
You can grant access to your email so that another staff member can access your email and send email from your account while being identified in a way that it shows the email was sent by that user. More info below (source:

What your delegate can do

Delegates can do things like:

  • Send or reply to emails that were sent to you. When they send a message, their name will show along with yours. For example, the sender will show as "Your name (sent by John Smith)."
  • Read messages sent to you
  • Delete messages sent to you
  • Manage your contacts

Delegates can't do things like:

  • Chat with anyone for you
  • Change your Gmail password
  • Change your Gmail account settings

Add or remove a delegate

You can add up to 10 delegates. If you're using Gmail through your work, school, or other organization, you can add up to 25 delegates. There's no limit to the number of accounts you can be a delegate for.

  1. On your computer, open Gmail. You can't add delegates from the Gmail app.
  2. In the top right, click Settings Settings.
  3. Click Settings.
  4. Click the Accounts and Import tab.
  5. In the "Grant access to your account" section, click Add another account. Note: If you’re using Gmail through your work or school, your organization may restrict email delegation. If you don’t see this setting, contact your admin.
  6. Enter the email address of the person you want to add.
  7. Click Next Step and then Send email to grant access.

The person you added will get an email asking them to confirm. It may take up to 24 hours for you to see them as a delegate after they confirm.

Note: The invitation expires after a week.